This article lists the documents you must upload with your entity details to ensure we capture all the information required to process your payroll accurately.
Statutory and company requirements
| What is Needed | What This Means | Where to Find it |
| Collective Bargaining Agreements | Provide details of each active CCT including payroll elements and groups/levels/categories of employee | CCT documents |
| ITA Report (Report of Registered Workers) | A report that provides details about workers who are currently employed or in active status within an organization, categorized by the specific contribution account code associated with their employer. This can be requested from your current provider | ITA records |
| Internal company agreements & policies (leave, maternity, overtime etc) | Internal company agreements and policies that encompass a wide range of guidelines and rules that govern various aspects of employee conduct and workplace operations. | Employee handbook/policy documents |
| Copy ID of the Legal Representative | Copy - Legal representat ID, Pasport, or any other identificative document | To be provided by the legal representative |
| Copy of legal deeds of the company | These documents are official duplicates of the original legal deeds associated with the company. | Legal Records |
| Company IBAN (Spanish Bank account mandatory) | Required for salary payments. The document must show the employee’s name and the full IBAN. | Bank registration documents |
| Certificado De estar al corriente de los Seguros Sociales | This certificate states you are up to date with Social Security. This can be accessed through the online platform of the Spanish Social Security. | Social security registration documents |
| Certificado De estar al corriente de obligaciones tributarias | This certificate states you are up to date with your tax obligations. This can be accessed through the online platform of the Spanish Tax Authority | Tax records /documents |
| Informe de Afiliados en Alta en un C.C.C | A document from the Spanish Social Security system that lists all employees currently registered as active under a specific company's CCC, meaning they are currently employed and contributing to social security under that company code. Employers can access this report through the Spanish Social Security online platform using their company credentials. | Social security registration documents |
| Informe de Situación de un C.C.C | This report provides details like the number of employees currently registered under the CCC, their social security contributions, any outstanding payments, and other relevant information regarding their compliance with social security regulations. Employers can access their "Informe de Situación de un C.C.C" through the Social Security's online platform using their digital certificate. | Social security registration documents |
Additional requirements
| What is Needed | What This Means | Where to Find it |
| Payslips YTD (existing entity only) | To ensure cumulative tax (IRPF) and social security limits are tracked correctly. | Payroll/ Payslips records |
| 12 month history report of detailed gross-to- Net | An Excel breakdown including Employer and Employee Social Security costs and IRPF deductions to verify previous compliance. | Payroll records |
| Modelo 111 for the current year | A tax form used for reporting quarterly withholding taxes on income from work, economic activities, and certain capital gains. | Tax documents/ records |