Hungary - business trip and expense guide

Note! Please use Oyster VAT ID on all of your purchases. Details can be found at the bottom of this article

Business trip related expenses

  • All invoices must be requested in the name of Oyster (please use full company details - those can be found here)
  • Settlement must be made within 30 days after the last day of a business trip
  • All business trip related expenses must be submitted through Oyster platform and Foreign Business Order Trip and Settlement form must be completed.
  • Please complete only blue fields in Foreign Business Order Trip and Settlement form and submit to Oyster via ticket
  • If your employer provides an advance or daily allowance, then it must be stated on the Settlement form. Tax free amount is 30% of the gross daily allowance but no more than €15
  • If you have expense in foreign currency but your bank / card issuer has already exchanged payments to Forint, please use the actual value that is stated on the receipt
  • Please note that food reimbursements are taxable at all times

Foreign Business order trip and settlement 2023 (5).xls

Example form:

Foreign Business order trip and settlement - example (2).xlsx

Other expenses

  • All invoices must be requested in the name of Oyster (please use full company details)
  • All expenses must be submitted through **Oyster platform** and Oyster Employee Advance and settlement form must be completed.
  • The details of the invoices must be shown on the template.
  • Please submit completed form via ticket

Oyster Employee Advance and settlement (6).xlsx

Mileage

You have the opportunity to be reimbursed for your travel expenses based on the business trips recorded in your mileage log.

Here's a simple method to calculate this reimbursement: Multiply the official distance traveled, your vehicle's fuel consumption, and the current fuel price or price from receipt (receipt must be submitted together with the form as a proof). You can find the official rates on the Government Website.

Please fill out the mileage log provided below and submit the PDF as a regular expense through the platform.

Ensure the mileage log includes the following details:

  • Vehicle type
  • License number
  • Applicable fuel consumption rate
  • Odometer reading on the first and last day of the year
  • Date of travel
  • Destination of travel (from and to)
  • Name(s) of the business partner(s) visited
  • Number of kilometers covered on public roads

Mileage log.xlsx

Company details

🇭🇺 For domestic invoices:

Oyster HR Hungary KFT

Homokos utca 68.

2049 Diósd

VAT ID 27726075-2-13

🇪🇺 For foreign invoices:

Oyster HR Hungary KFT

Homokos utca 68.

2049 Diósd

Vat ID HU27726075

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